2021 New Policy & Procedures
2021 Irving Gymnastics Policy & Procedures
ANNUAL MEMBERSHIP: Irving Gymnastics has open enrollment meaning you can enroll and withdraw any time during the year. Membership is due at the time of enrollment and every August annually thereafter. Membership will be $50 per family. This fee covers administrative cost as well as a secondary insurance for the year. A Prorated fee is offered when starting mid-year. Membership is good from August to August, even if you withdraw during your enrollment year.
YEAR ROUND PROGRAM: Irving Gymnastics is a year-round program with a monthly tuition based on an average of four weeks per month. (If there are five weeks in a month, tuition is not increased. If there are three weeks in a month, credit is not given.
TUITION: Everyone is required to be enrolled in our automatic tuition draft which will be auto drafted out of your account on the 1st of every month. Should you stop classes before this time, the money is non-refundable. Monthly tuition is the same, regardless of whether there are 3, 4 or 5 classes in a month; prices are based on the number of classes offered annually. Missed classes cannot be deducted from tuition. If your account is not paid by the 5th of the month your child’s spot will be forfeited and he/she will not be able to return until the account is current. There is a $25 charge on Returned checks and a $15 re enrollment fee if your student is dropped.
REFUNDS: Irving Gymnastics does not offer credits or refunds once payment has been made, except for long-term injuries/illnesses verified by a doctor.
TRIAL CLASSES: Irving Gymnastics offers 1 free trail class based on availability to see how your child does in our program. This class has no obligation so if you feel our program is not for your child there is no cost associated.
DROPPING CLASSES: You must stop by the office and fill out a DROP FORM 15 days before the 1st of the month. Remember we do not offer refunds after your tuition has been charged.
MAKE-UP CLASSES: Once you have missed a class you will be sent an email to schedule a make-up class. It is your responsibility to get the class/classes scheduled. You will only have two weeks to make-up a class and they must be in the same month if at all possible.
CLASS GUIDELINES: There must be a minimum of four active students or the class will be discontinued and the students transferred to another class. If there are not enough to fill one class (i.e. beginner & intermediate) will be combined. All class schedules are subject to change, and classes may be added or dropped as necessary. We understand that it may take time for your child to get adjusted to class. While we will do our best to get your child adjusted to our program your child must be able to stay in a class without any parent participation. If they become a distraction to the other gymnast in their class they will be removed from the program until they can participate accordingly.
DRESS ATTIRE: Girls must wear a leotard or a biketard, no two pieces or skirts attached allow the best instruction possible. No T-Shirts may be worn over leotards. Please remove any and all jewelry as it can be dangerous to the students and instructors. Hair should be tied back in a secure ponytail, braids or bun prior to every class. We highly encourage the use of good hygiene, including cleanliness and the use of deodorant as well as fingernails & toenails must be kept clean and trimmed for the safety of our gymnast & coaching staff. Boys must wear shorts (without buckles, snaps or zippers)and a Ninja t-shirt that can be purchased in the office for $15. All gymnasts will go barefoot. Ballet Students need to come dressed in a black leotard and pink tights. Ballet shoes must be pink and tap shoes must be black. Their hair pulled up in a ponytail or secured tightly out of their face.
HOLIDAYS: We will be closed 4 weeks out of the year; Spring Break, Thanksgiving, and Christmas & New Years and there are no make-ups given for these holidays nor do we pro-rate tuition for theses months. Our calendar year is based on a 48 week year with 4 classes per month. We do not charge extra when there are 5 classes per month.
MEDICAL RELEASE INFORMATION: I must notify the gym and the coach of any health risks, allergies or physical complaints my child/ren has currently or may incur and/or any situation(s) they may reasonably need to know about. I have completed the health information section on the enrollment form and all information is current.
ILLNESS: Children must be free of fever, without the aid of medication, for a minimum of 24 hours before participation in class. As with any children's program, keeping the children and staff healthy keeps us all happy! If your child has been sick in the past 24 hours, please do not bring him/her to the gym. If your child has had a fever, yellow-greenish mucus from his/her nose, vomited or had diarrhea in the past 24 hours, then they need to stay away from other children. Please do not bring sick siblings into the gym. If they are home sick from school than they should not be brought into the gym, even just to observe in the lobby.
LATE POLICY: It is important that students be on time for class. We understand that sometimes circumstances occur that cause you to be late. Missing the beginning of class students will miss instruction for class and the physical preparation warm-ups provide. TARDINESS is not safe physically and is also disruptive to class. Those students who are more than 10 minutes late for class will need to schedule a makeup or if available they may attend the next regular class that is at their level that has availability.
DROP-OFF & PICK-UP: Irving Gymnastics is committed to the safety of our children. I understand am responsible for making sure my child/ren is on time for class and for picking them up on time after class. Parents that chose to let their children enter and exit the gym unattended, do so at their own risk. Every effort must be made to be on time; please call if there is an emergency. Any student left unattended more than 15 minutes before or after class will be charged an additional fee of $25 per 15 minutes. The Irving Police Dept. will be called for any student left after 30 minutes.
WEATHER DAYS: Please always check our “Irving Gymnastics” Facebook/Instagram pages for weather closure information. Irving Gymnastics does not follow the IISD school closings. Make-ups for weather closures will be given at our discretion.
GYM FLOOR: No students or parents are allowed on the gym floor if you not in a class. There will be no tumbling or horseplay in the entrance or in the waiting area. Parents can sit in the bleachers to watch their children but please do not interrupt the classes. Our Staff are trained and do not need any help coaching from the bleachers. If this becomes a problem you will be asked to leave. If you have small children please make sure they are not a disturbance to the classes. No food will be allowed in any of the apparatus areas. Gymnasts are allowed to bring WATER ONLY in a non-spill water bottle if needed.
BEHAVIOR: Good behavior must be used at all times. Gymnasts displaying disorderly conduct before or during class will be asked to sit out of the class. In the extreme case that a preschool child is shy or frightened, please communicate with his/her coach to find a solution.
COMMUNICATION: Email is our first line of communication. Any information you all get form us is important and needs to be read. Please make sure you have a current email on file so you will not miss any important information. We keep the “News” section on our website and Facebook/Instagram page up-to-date as well. Please make sure to check it often; it will have information on closings, clinics, special events and programs. You can always email us at Irvinggymnastics@hotmail.com with the gym any comments, questions or concerns and your email will be answered as soon as possible.
POLICY CHANGES: Irving Gymnastics reserves the right to make policy changes, fee and schedule revisions providing proper 30-day notice.
PHOTOS: Irving Gymnastics has my permission to use photos taken of my child during activities at the gym or off location events and use them for publications, brochures and general public relation efforts, as well as social media including but not limited to: Facebook, Instagram, Twitter, our company website. You can take photos of your gymnast during class but please try to just get your gymnast. If you post those photos to your social media we ask that you tag “Irving Gymnastics” in the pictures.